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Setting up files for StationeryHQ

You've got the ideas and we've got the tools to bring them to life. 

If you're a designer or an artist who has mad talent but needs some tips on how to set up a file for professional printing, we gotchoo. The printed results are only as good as the files we receive so feel free to get to know your way around fun things like resolution, bleeds and formatting. 

Here's a handy list of file setup tips, blog articles and more to help your grow your stationery business!

How to set up files for folded cards                           

Setting up your files correctly for printing with StationeryHQ ensures that your products will be printed accurately and to the highest quality. Here’s a guide on how to prepare your files for submission:

1. File Format

  • Preferred Format: PDF
  • Other Accepted Formats: AI, EPS, TIFF, JPEG (high resolution)

2. Resolution

  • Minimum Resolution: 300 DPI (Dots Per Inch)
  • Ensures clear, crisp printing without pixelation.

3. Color Mode

  • CMYK: Use CMYK color mode, as this is the standard for printing.
  • Pantone Colors: If using Pantone colors, specify the exact Pantone color codes.

4. Bleed and Safe Zone

  • Bleed: Extend your design 0.125 inches (1/8 inch) beyond the trim edge on all sides. This prevents any white edges from appearing after trimming.
  • Safe Zone: Keep all critical elements (text, logos) at least 0.125 inches (1/8 inch) inside the trim edge to avoid them being cut off.

5. Trim Line

  • Trim Line: This is the final size of your product after cutting. Ensure your design extends to the bleed line and important elements are within the safe zone.

6. Fonts and Text

  • Embed Fonts: If submitting a PDF, make sure all fonts are embedded.
  • Outline Fonts: If submitting AI or EPS files, convert text to outlines to prevent font issues.

7. Images and Graphics

  • High Resolution: Use images and graphics at 300 DPI.
  • Linked Files: Embed or include any linked files to avoid missing elements.

8. File Naming

  • Descriptive Names: Use clear, descriptive file names that include the product type and size. For example, "Wedding_Invitation_5x7.pdf".

9. Proofing

  • Proofread: Double-check for spelling and grammar errors.
  • Color Proof: Consider a printed proof to see how colors will look in print.

10. Special Instructions

  • Spot UV, Foil, and Other Finishes: If your design includes special finishes, include a separate layer or file to indicate where these should be applied. Clearly label this file.

11. Submission

  • File Upload: Use StationeryHQ's upload tool to submit your files. Follow their specific instructions for file upload if provided.
  • Order Details: Clearly specify the product, quantity, and any special instructions when placing your order.

12. Templates

  • Use Provided Templates: StationeryHQ often provides templates for various products. Using these templates can help ensure your files are set up correctly.

Example Template Setup for a 5x7 Invitation:

  • Document Size: 5.25 x 7.25 inches (includes 0.125 inch bleed on all sides)
  • Trim Size: 5 x 7 inches
  • Safe Zone: 4.75 x 6.75 inches

Example Checklist:

  • File format is PDF.
  • Resolution is 300 DPI.
  • Color mode is CMYK.
  • Bleed is 0.125 inches on all sides.
  • Safe zone is set.
  • Fonts are embedded or outlined.
  • Images are high resolution.
  • File name is descriptive.
  • Proofread for errors.
  • Include special instructions for finishes.

By following these guidelines, you can ensure your files are print-ready for StationeryHQ, resulting in high-quality printed products that meet your expectations.

How to Videos for File Set Up